Saving and Sharing Zoom Cloud Recordings

If you have a Licensed Zoom account, you can record meetings to Zoom's Cloud.  With every Cloud recording made, you should receive an email from Zoom about your recordings being ready with a link to view and share with others after your meeting ends. If you do not need to keep this recording permanently, sharing the video this way is fine. However, the storage Zoom offers is not unlimited and should be considered only temporary. It is highly reccommended that you download any recordings you wish to retain and host them on either Microsoft Stream, YouTube, or one of EKU's cloud storage options. This article will help cover locating, downloading, storing, and hosting your recordings.

IMPORTANT NOTICE: Cloud storage at EKU is limited. The oldest recordings will be automatically deleted to ensure enough space is available for future recordings.  When Zoom emails you to let you know your recording is ready, please note the duration of how long the recording will be retained.

Jump to:

• Browsing your Zoom Cloud Recordings
• Downloading your Cloud Recordings
• Backing Up your Recordings
• Sharing your Recordings
  • EKU Google Drive
  • EKU Microsoft OneDrive
  • Microsoft Stream
  • YouTube

Browsing your Zoom Cloud Recordings

1. To browse your collection of Zoom Cloud Recordings, go to eku.zoom.us/recording. You will need to login using your EKU credentials.
2. Select the date range your recording(s) occurred.
    
    
3. Do not enter any search terms (unless in the unlikely event you have a very large number of recordings) and click "Search."
   
    
4. All recordings should be returned for that date range.
   
    

Note: If you don't see your recording and it exists within its expiration date, it is possible that you may have made a Local Recording. If so, the recording will reside on the computer or device you used to start the Local Recording. If you visit eku.zoom.us/recording/local, Zoom can tell you the device or computer you used to make the recording. For more information on Local Recordings, please consult this Zoom Local Recording support article.

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Downloading your Cloud Recordings

1. From the search list, click your desired recording.
2. On this page, locate the file called "Shared screen with speaker view" and click the download button to the right.
   
    
3. Depending on your browser settings, it will either download the file to your default location or prompt you were to save it.  Most likely, your file is saved to your "Downloads" folder.  
4. After the download completes, click the Trash button to send it to Zoom's Cloud Recording Trash where it will remain available for 30 days for retrival before permanent deletion. 

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Backing up your Recordings

EKU provides excellent options to backup your data. It is a good practice to save your EKU related data to one of these below in the event your device's storage fails.  EKU's cloud storage options are:

• U: drive (storage only)
• Google Drive provided by EKU 
• Microsoft OneDrive provided by EKU

Please visit those links for more information on setting up these cloud storage services.

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Sharing your Recordings

There are few ways to share your cloud recording with others. You can share the direct link with others via EKU Google Drive or Microsoft OneDrive.  If you need features like the ability to leave comments or captioning, you can use Microsoft Stream or YouTube.

Sharing from your EKU Google Drive

Sharing from your Google Drive allows you to share to share to specific people or anyone who has the link.

1. Go to gdrive.eku.edu and enter your EKU credentials.
2. Browse to where you want to save the video on Google Drive.
3. Click "New" in the upper-left and select "File Upload."
   
    
4. Select the video file to upload and wait for the upload to finish.
5. Once the upload finishes, if you try to view the video, you may get a message "We're processing this video. Please check back later."  Depending on how long the video is, this may take some time to finish processing. However, you can continue to the next step.
6. Right-click on the icon of the file you want to share, and select "Share."
   
    
7. You have a couple of options to share either via email or link:
   • If you want to share to specific people:
     1. Enter their email addresses, change the sharing permission to "Can view" (pencil icon) and click "Done."
        
         
   • If you want a link to copy and paste into an email, document, or Blackboard posting:
     1. Click "Get Sharable Link."
        
         
     2. Click the dropdown arrow on the sharing options menu and select "More..."
        
         
     3. Select the most appropriate option for your sharing requirements, click "Save," and click "Done."
        
         
     4. Click "Copy Link" and click "Done."
        
         
     5. Paste the link to its intended location to share.

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Sharing from your EKU Microsoft OneDrive

Sharing from your EKU Microsoft OneDrive allows you to share to specific people or anyone who has the link.

1. Go to myfiles.eku.edu and enter your EKU credentials.
2. Browse to where you want to save the recording in OneDrive.
3. Click "Upload" from the options above and select "Files."
   
    
4. Select the video file to upload and wait for the upload to finish.

5. You have a couple of options to share either via email or link:

   • If you want to share to specific people by email:
     1. Right-click on the file name and select "Share."
        
         
     2. If you need to restrict access to the video, select the most appropriate option for your sharing requirements by clicking the permission selection button.  Otherwise, enter the email addresses of the recipients and click, "Send."
        
         
   • If you want a link to copy and paste into an email, document, or Blackboard posting:
     1. Right-click on the file name and select "Copy Link."
        
         
     2. If you need to restrict access to the video, select the permissions for the link by clicking the permissions selection button.
        
         
     3. Click "Copy" to copy the link.
     4. Paste the link to its intended location to share.

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Microsoft Stream

Microsoft Stream is available for EKU students, faculty, and staff to use to host videos. Stream is like a locked-down YouTube requiring an EKU email to use it. Videos can further be restricted when changing their viewing permissions. Microsoft Stream allows for more social interaction of your video.

Please consult these EKU IT instructions, "Use Microsoft Stream to Host Video Content in Blackboard." If you do not need to post the video to Blackboard, stop where the instructions show the share prompt with the video's link and copy and paste the link where needed.

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YouTube

Lastly, if you need the broadest availability for your video, you can upload it to YouTube. If you want to restrict who can view the video, one can upload their video to YouTube unlisted which allows only those with the direct link to the video to view it. Unlisted YouTube videos are not searchable.

1. Login to YouTube Studio with your EKU credentials.
2. Follow this YouTube help article on uploading a video.

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